Timberlane Village Board of Directors Approved Meeting Minutes - 4/14/26

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TIMBERLANE LODGE, INC.

AGENDA

Board of Directors Meeting

April 14, 2026

Via Zoom:

https://us06web.zoom.us/j/86808439705?pwd=4Kbr2iI3nGPsC7lipKP3qAtSbPFBwl.1

• Call to Order – 7:30pm

• Roll Call: Chris Luscher, Larry Mach, Shannon Lampe, Jennifer Ambrose, Doug Spingelt, and Jeff Kirkman of PCM Management.  Absent: Christine Hickox

• Changes to the Agenda: Larry asked about 2 TLV members whose buildings were out of King County Code standards.  Steve promised (again, it seems) to follow up with King Co. to report the issue of non-compliance. 

• The Board Approved the Minutes of May 28, 2025, after removing the part about us meeting on June 11, 2025 (because we didn’t).

• Management Report:

  • Current Financial Overview of YTD budget through March of 2026.  Discussion of several items including roads, water, snow, etc. then lead to passing the Financial Statements into the record and we are still friends.

• Old Business:

  • A new Webmaster.  Steve presented a proposal from Jaclyn Cox, an IT contractor who works for his business.  She proposed a cost of $1200 to clean up and fix our current site www.tlvskykomish.com.  Also, she asked for $200/month for maintaining and adding and removing news and events as requested by, at this time, Steve.  This does not include the $40/month cost of web hosting.  The Board approved of Jaclyn’s proposal but stipulated that we would review the popularity and usefulness of the TLV website after 6 months of Jaclyn’s service.  Steve also stated that we could sure use some help with someone outside of the Board (yet in the community) with updates and working with Jaclyn on content that benefits the Membership. A request for volunteers on the Board was met with “crickets.” Steve will solicit applications for members to apply.

  • Water System Project Update: Chris gave an in-depth report on the current state with Carl Garrison.  At this time, April 14, 2026, the $72,000 that we have spent is still well within budget to gather enough information about the scope and cost of replacing our storage tank, pumping system (from the well to the storage tank), and the distribution system that is in the ground throughout TLV.

  • At this point, Carl has given us an estimate of about $3.0m to replace the distribution system with mostly 8” HDPE pipe (allowing for us to meet fire protections standards for outside hydrants and indoor sprinkler systems), a new 70,000 gallon cement storage tank at the top of the hill, and a new pump system from the well to the proposed tank.  That $3.0m figure includes a $500,000 (20%) contingency amount built in, in case there are unforeseen expenses that we may have.  Unforeseen expenses can include the process of permitting, road building, environmental mitigation costs, and others.

  • Chris also presented several cost saving measures: A) only replacing the distribution system (saving about $800k, for a $2.1m limited project cost) and/or B) use 3” HDPE pipe throughout TLV (savings of about $450k, for $2.5m project cost.  Neither of these proposals finish the job that needs to be done, especially noting that the storage tank may not last, or be in compliance, for another 20 years.

  • If the $3m is financed through various governmental agencies, at a possible rate of 2.5% for 20 years, then the approximate cost per lot (there are 126.5 of them) would be about $126/lot/month.  If financed at the same rate (which may not be available during this crazy-ass federal administration) but for 40 years, then the payments would be at about $95/lot/month.  That would just have us paying for an additional 20 years.

  • The Board decided to table this issue and discuss at our next Board meeting on Monday, April 27, at 7:30pm.

  • A Special Assessment for the water project was not discussed because we want the Members’ approval to move forward.

• New Business:

  • The Board discussed the 2026/2027 Draft Budget.  With some wrangling and lots of consideration on how to bring the water system’s potential costs for the next year in line with the anticipated income, the Board made changes that should be within $4000 of balance as stated on the proposed budget.  However, the income in the proposal may have been based on a 10 month period, rather than a 12 month period.  If this is correct, then the income from the members (through the water fee and water usage) should balance.  We all agreed to have a close look at this coming June’s statement to see how 2025-26 actual figures came out.  The Board agreed to accept the draft of the budget with changes as discussed.  Jeff will provide a copy of those changes and send to us today for our review.   

  • Annual Meeting: We agreed to announce the AGM ASAP, hold a hybrid Zoom/in-person meeting at the Sky Valley High auditorium (Jeff, please reserve for May 16th).  We will have a picnic at the TLV park on 123Rd, and we will try to achieve a quorum.

    • Election of Three (3) Board Seats: Steve, Christine, Jennifer

• Adjourned at 9:32pm.

• Items in BLUE are ACTION ITEMS and should be reviewed and acted upon in future Board Meetings.

• Draft of Minutes provided by Steve Ahmann on April 16, 2026.  Your comments for changes are welcome.